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Administrative Assistant 3

Company: Des Moines Area Community College
Location: Ankeny
Posted on: September 16, 2022

Job Description:

JOB SUMMARY: Perform administrative support of considerable difficulty, diversity, scope, depth and confidentiality to the Human Resources Department in carrying out responsibilities. Serve as administrative assistant to Executive Director as needed. Process employment actions for temporary/part-time, adjunct faculty, and student employees. ESSENTIAL FUNCTIONS: Serve as liaison between the administrator, departmental staff, and college departments. May serve as an office manager providing work direction to work study, student and/or non-regular employees. Prepare and process personnel and payroll documents, maintain attendance records, and monitor leave usage. Prepare or review and process work orders, purchase orders, expense reports, and requests for pays; order and maintain supplies. Greet and screen office visitors and callers, resolving matters or making referrals as appropriate. Maintain appointment schedules and make time commitments and travel arrangements. Plan and schedule meetings involving internal and external participants. Assist in budget preparation by gathering fiscal data and compiling projections. Maintain budget accounts, monitor expenditures, and initiate budget and journal transfers. Compose or prepare correspondence, minutes, reports, statistical documents, class schedules, faculty loads, etc. Read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational files. Perform other duties as assigned. Job Requirements:REQUIRED QUALIFICATIONS: High school graduate or equivalent. Three years of clerical or general office experience. (Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester credits are equivalent to six months of experience).
Strong communication skills.
Ability to plan, organize and manage time.
Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from diverse backgrounds.
Knowledge of current software applications. DESIRED QUALIFICATIONS: Postsecondary education. Experience working in a Human Resources office.
Experience with HRIS and/or applicant tracking system. PHYSICAL REQUIREMENTS: Constant:

  • Sit Occasional:
    • Lift Floor to Waist
    • Carry
    • Push/pull horizontal 10 lbs x 18 in
    • Lateral Pinch
    • Forward reach
    • Crouch
    • Neck Flexion, Extension & Rotation
    • Fine Motor Coordination
    • Hand & Foot Coordination
    • Stand
    • Ability to be Mobile
      Mobility accommodations will be reviewed on a case-by-case basis and determined by the essential functions of this position. PHYSICAL DEMAND CATEGORY: Light

Keywords: Des Moines Area Community College, Ankeny , Administrative Assistant 3, Administration, Clerical , Ankeny, Iowa

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